1) Manage Mailing Lists / Database
Your dailyPA Virtual Personal Assistant can manage your mailing lists and databases to keep them up-to-date, as well as contacting people on it (when appropriate).
2) Telephone Clients
A dailyPA Virtual Personal Assistant can represent you on the phone from anywhere in the world. If you’ve got some routine phone calls to make, dailyPA can do this and save you time.
Who doesn’t have some boring paperwork that needs doing? Scan it and email it to your dailyPA Virtual Personal Assistant to do it for you.
4) Respond to Queries
Assign a dailyPA Virtual Personal Assistant to manage your contact form and the queries that come in through it. They will be able to answer 99% of questions based on training you give them, with only a few needing your input.
5) Prepare Letters
A dailyPA Virtual Personal Assistant can prepare drafts of letters for you for contacting both clients and suppliers.
6) Change Providers
Are you getting the best deal on your ISP and telephone services? Probably not – but you don’t have the time to deal with it either. That’s where a dailyPA Virtual Personal Assistant comes in.
7) Take Calls
Your dailyPA Virtual Personal Assistant can act as your occasional receptionist, picking up routine calls coming in for you and then filtering them based on importance.
8) Liaise with Team
Assign your dailyPA Virtual Personal Assistant to keep track of the tasks everyone on your team is doing and send out regular updates.
1) Schedule pick up of packages for mailing
If you mail out packages every day to customers you probably get tired of calling up and scheduling pickups. Give your dailyPA Virtual Personal Assistant access to information on packages going out and allow them to do all the organisation for you.
2) Answering Sales Queries
Getting bombarded by customers asking simple sales questions? Train up a dailyPA Virtual Personal Assistant with the answers to common questions and they can answer these calls using Skype.
3) Dealing with Complaints
Unfortunately most businesses have to deal with some complaining customers but you don’t have to. Your dailyPA Virtual Personal Assistant can pick up these calls and deal with the problems.
4) Dealing with Returns
A dailyPA Virtual Personal Assistant can do the paperwork for returns and send out refunds where necessary.
5) Follow Up Emails to Clients
Once you’ve made a sale to a client you can improve the relationship by sending follow-up emails. This is a perfect task for a dailyPA Virtual Personal Assistant to organise.
6) Analysis of Sales
Do you want to know which of your products is performing best? Put a dailyPA Virtual Personal Assistant in charge of your sales and ask them to provide regular reports giving you details on what is working and what isn’t.
7) Manage Afiliates
Building up a force of affiliates to sell for you is something a dailyPA Virtual Personal Assistant can manage and can help you take your sales to the next level.
8) Build Database of Clients
It is vitally important you keep your database of clients up-to-date. A dailyPA Virtual Personal Assistant can manage your database, adding and removing people as necessary as well as keeping details correct and relevant.
9) Book Appointments with Clients
If you regularly have sales appointments with clients a dailyPA Virtual Personal Assistant can manage these by booking them and letting you know when your meetings are.
Whenever you are asked if you can do a job, tell ’em, ‘Certainly I can!’ Then get busy and find out how to do it: Theodore Roosevelt
1) Update your blog – Create and Post Content
Your dailyPA Virtual Personal Assistant can manage your blog by creating and posting content based on your creative direction. Managing a blog is time consuming, once you’ve decided on your direction and strategy get your dailyPA Virtual Personal Assistant to do the rest.
2) Create other content including video and audio
A dailyPA Virtual Personal Assistant can create content such as an instructional video for your readers or a podcast giving new information weekly.
3) Filter Blog Comments
Unfortunately when managing a blog you get a lot of spam comments from people trying to create back links, many of which are poorly written and irrelevant. By using a dailyPA Virtual Personal Assistant to filter through them and delete the bad ones you can reduce spam and increase the quality of the comments section of your blog.
4) Reply to Blog Comments
Increase your rapport with clients and visitors to your website by setting up your dailyPA Virtual Personal Assistant as your representative in the blog comments, encouraging conversation and building relationships.
5) Moderate Forums
Moderating a forum is an idea task for a dailyPA Virtual Personal Assistant – keep discussion on track and delete irrelevant or offensive posts while engaging with the community.
6) Guest Posting
Drive traffic to your site by getting your dailyPA Virtual Personal Assistant to write content for other websites, spreading your message further while bringing in traffic.
7) Promote on Social Media
A dailyPA Virtual Personal Assistant can promote your site on social media, both by using your own accounts and by seeking out groups that might be interested and engaging with them.
8) WordPress – Manage Plug-Ins.
WordPress is constantly being updated and new plug-ins are being brought out all the time. A dailyPA Virtual Personal Assistant can manage this.
9) Suggest Improvements
Get a dailyPA Virtual Personal Assistant to cast a fresh eye over your website and suggest improvements that might increase visitor satisfaction.
10) Create Graphics
Every great website has great graphics. Use a dailyPA Virtual Personal Assistant to create or source images for your site.
11) SEO Work
SEO takes time! Writing out meta descriptions, adjusting keywords, building links. This is a perfect job to outsource to a skilled dailyPA Virtual Personal Assistant.
Concentrate all your thoughts upon the work in hand. The Sun’s rays do not burn until brought to a focus: Alexander Graham Bell
10 Reasons Virtual Assistants Help With Research
Do you need some help with researching a company, person, product or situation?
Did you know you can outsource this to your Virtual Assistant?
At dailyPA we pride ourselves with well presented reports on our findings. From hotel & travel recommendations to company reports, we can deliver the results you need. Here are 10 samples of what we can do.
1 Research Competitors’ Strategy
Use a Virtual Assistant to figure out your competitors’ marketing & selling strategies so you can use them and/or improve upon them to gain an edge.
2 Research Competitors’ Products & Services
Your Virtual Assistant can look into your competitor’s products and write a report.
3 Research New Products to Sell
A Virtual Assistant can research new products that you can add to your range to sell to your clients.
4 Research New Directions
Not sure where to go next? Ask a Virtual Assistant with previous business experience and they can come up with some ideas.
5 Research for Blog Posts
Keeping your blog updated regularly is hard work! Save time by getting your Virtual Assistant to do the research.
6 Research for Cheaper Suppliers
Your Virtual Assistant can research the competition and try to find a better deal.
7 Research on Customers
What do your customers like? Set a Virtual Assistant to research this through online opinion polls to make sure your company is meeting your customer’s needs.
8 Research Trends in Social Media
Social media is constantly evolving. Task your Virtual Assistant with staying up to date with the latest ways to bring in new traffic and followers to avoid falling behind.
9 Research New SEO Practices
SEO is increasingly more vital for page ranking and website visibility. Stay up to date by using a Virtual Assistant to help in this.
10 Research new keywords
Your Virtual Assistant can help you discover new keywords to target to increase traffic from search engines to your website.
12 Reasons to Hire a Virtual Assistant for Events
Christmas and New Year! How can we be thinking of this already … Summer isn’t even finished!
Of course you are right; but some of our clients are already thinking about it, so we thought we would give you some ideas on how we can help and support you when things get a little overwhelming!
1 Plan Your Event or Party
Ask your Virtual Assistant to take the strain off your shoulders by doing tasks for you! You need a list! What kind of party if it? What do you want to achieve by having the party? Is the party for clients or employees? What’s your budget? Is there a Plan B?
2 Research and Book Venue
Popular venues get booked up early so it is worth getting in early. If you need a few venues booked then its only right to give notice properly, otherwise you may be charged. Your Virtual Assistant can research a venue according to specifications you give them and then make contact, reservations and preparations for your event. Does the venue depend on good weather? This is the UK after all!
3 Send Invitations and Monitoring Replies
An event is nothing without attendees. Your Virtual Assistant can send out invitations and monitor RSVP’s to make sure that your event / party is fully booked. There are many online Invite/RSVP companies and they are great for getting them out quickly (or if you want to project a modern attitude), however they may not always be appropriate. Do you need a formal embossed card and paper lined envelope? or something unique and carefully chosen for your special event! There are so many options.
4 Manage Queries Specific to the Event
Dietary issues, seating arrangements and so much more; every event receives lots of small queries that add up to a lot of your time! An experienced Virtual Assistant can handle the majority of these and keep you free to focus on the big picture. If your VA cannot answer them immediately, then she/he will be a great point of call for anyone.
5 Take and Manage Online Payments
If your event is a invitee-paying event, then your Virtual Assistant can assist in the handling of online payments.
Wherever your event is, there will be transport issues for someone! Get your Virtual Assistant to arrange transport for yourself and any other VIP. Transport is also for items as well as people! Whatever needs to be moved, your VA can arrange it.
7 Manage Bookings
Once someone has paid and booked, the process will still require on going management – this is the perfect task for a Virtual Assistant.
8 Co-ordinate Event Planning Meetings
Making sure everyone knows what they need to do & when is vital. Ask your Virtual Assistant to plan the meetings with your team with Agendas. Will this be a Skype meeting or in your office!
9 Distribute Minutes from the Meetings
A Virtual Assistant probably won’t be able to attend the meeting, so email the minutes over to her/him and it can be sorted out, formatted and made presentable before being emailed to attendees.
10 Catering for the Event
Food or no food, that is the question! But it’s probably fair to assume there will be drinks. But is it the finest Champagne or a youthing health juice! The options are extremely varied of course, but you may find the catering companies are not! Your Virtual Assistant can research companies that best suit your event and your area.
11 Send Follow-ups to Team & Guests
Your Virtual Assistant can send regular follow-ups prior to the event / party to both your team and your guests so that everyone has the information they need. This is really vital for a smooth running event / party
12 After the Event / Party
There is always someone who needs a Thank You! Ask your Virtual Assistant to arrange a thank you card, personal email, flowers, Champagne or gift. Even the attendees may appreciate a thank you!
Sometimes its hard to know what tasks you can outsource to your virtual assistant, so I thought I’d let you know our top 12 administrative tasks. These are possibly the most needed type of tasks, there is always a to-do-list that needs attending and here are some ways we help …
1) General Writing & Editing Tasks
Every business has general writing and editing tasks they need
doing. Rather than use your valuable time doing it you can now
pass on these short tasks to a Virtual Assistant.
2) Proofreading Documents
Get a Virtual Assistant experienced at proofreading to look over
your work before publishing.
3) Article Submissions
Use a Virtual Assistant to submit articles and press releases on your behalf to article directories, public
relations sites and newspapers.
4) Post job openings with newspapers and online services
Continue to expand your workforce by using your Virtual Assistant to post more jobs both online and in print.
5) Transcription of speeches, presentations etc.
Transcription typically takes up to 4 hours for each hour of audio. This is time your VA can help you with.
Ask you Virtual Assistant to monitor your emails, go through your spam and create folders so your emails
are more organized.
Ask your Virtual Assistant to set up meeting with employees and clients.
8) Hotel and Flight Booking
Going on a holiday or a business trip? Get your Virtual Assistant to provisionally book your flights & hotels.
Looking to bolster your team? Outsource your recruitment to a Virtual Assistant to save time and find the
10) Manage Calendar
Get your Virtual Assistant to manage your calendar and appointments, never miss a meeting again!
11) Personal Errands
Personal chores getting in the way of work? Use your Virtual Assistant to take a few tasks off your plate and
free up time for work.
12) Write Employee Manual
Your Virtual Assistant can assist in writing up your employee manual to aid with training future recruits to